Invoices and payables
- BeforeTyped from PDFs and matched to orders by eye.
- AfterRead, matched to the purchase order and posted. You approve the exceptions.
Home / Services / Process automation
Business process automation
Home for dinner.The orders entered themselves.
We automate the back-office work your team repeats every day: invoices, orders, reports and onboarding. It runs in the systems you already use, and a person still approves anything that involves money.
Free blueprint · in your inbox within a few hours · no call needed
- Senior team, you keep the code
- EU data, GDPR-first
- Fixed-price start
Sound familiar?
Every invoice gets typed twice. Orders wait in an inbox until someone has time. The Monday report takes all of Friday.
None of this is hard. The same twelve clicks happen two hundred times a week. The people doing them were hired for better work.
Show me examples for
Pick one. The examples on this page will use it.
What we automate01 02 03 04 05 06 07 08
The work that repeats, handed to software.
We automate one named process at a time. Each one runs in your systems, checks its own work and sends the unusual cases to a person.
Order entry
- BeforeCopied from email, portals and phone notes.
- AfterOne flow into the ERP. Missing lines are flagged before the order ships.
Reporting and KPIs
- BeforeThree spreadsheets merged every Friday.
- AfterThe report is in your inbox at 08:00 on Monday.
Onboarding
- BeforeAccounts, contracts and welcome emails, done one by one.
- AfterOne form starts every step. Each step is ticked off when done.
Ticket routing
- BeforeSomeone reads every ticket to decide who gets it.
- AfterTickets arrive tagged, prioritised and with the right person.
Documents and contracts
- BeforeDelivery notes and contracts read and filed by hand.
- AfterKey fields pulled out, checked and filed in the right place.
Data between systems
- BeforeThe same customer typed into the CRM and the ERP.
- AfterEntered once. Both systems stay in sync.
Approvals and reminders
- BeforeChasing signatures and answers by email.
- AfterAn approve button in Slack or Teams, and a reminder if nobody clicks.
It runs inside what you already use: your ERP, CRM, accounting, helpdesk, email, Slack or Teams, shared drives and spreadsheets.
One supplier invoice, before and after
Eight steps. Almost ten minutes. One invoice.
Now count every invoice in the month. Someone does this instead of the job you hired them for.
Read once, by software.
AI reads the supplier, the lines and the totals from the PDF or the email.
Matched without a search.
It finds the purchase order and the delivery note and checks every line against them.
Posted, then checked again.
It writes the ERP entry, files the copy and asks for approval. Then it reads the ERP back to confirm the entry is really there.
A person sees only the exceptions.
A changed price or a missing delivery note goes to a named person with one button to fix it.
Illustrative25 sof someone's time per invoice
Supplier invoice · INV-4471Automated
- 01Open the email, save the PDF0:30
- 02Read supplier, date and amounts0:45
- 03Find the purchase order in the ERP1:30
- 04Type 14 line items3:20
- 05Check totals against the order1:15
- 06Chase a missing delivery note1:30
- 07Email it for approval0:30
- 08File the PDF in the shared drive0:20
- ARead by AI: supplier, lines, totalsauto
- BMatched to the order and delivery noteauto
- CPosted to the ERP, filed, checked againauto
- DExceptions to a person0:25
How a project runs
Fixed price to start. A measured result before anything bigger.
You can stop after any step and keep everything we built.
1–2 weeks · fixed price
Sprint
We map where the hours go and pick the first process worth automating.
4 weeks · fixed scope
Pilot
One process automated in your real systems, with a result we measure together.
When the pilot pays
Integrate
Roll it out to the team, connect the next systems, train the people who use it.
Monthly
Operate
We monitor, fix and improve it. You keep the code either way.
Want this for one of your processes?
Tell us the process. The free blueprint is in your inbox within a few hours.
Honestly
When we're the right team, and when we aren't.
A good fit if
- The owner or COO still feels the manual work.
- One process repeats many times a week, with mostly the same steps.
- The data already lives somewhere: an ERP, a CRM, email or spreadsheets.
- Someone owns the process and can give us about two hours a week during the pilot.
Not a fit if
- You need a one-off spreadsheet macro. A freelancer will be faster and cheaper.
- Nobody agrees yet on how the process should work. Start with product discovery.
- You want a guaranteed percentage saved before anyone has seen the process.
- You need it live next week without giving us access to your systems.
What it costs
No hourly meter. You see the price before each step.
Every step is priced on its own, in writing. You can stop after any of them and keep what we built.
- BlueprintFree
A written plan for one process, with what the manual work costs you today.
- SprintFixed price
One to two weeks. Quoted in writing after a free call, before you commit.
- PilotFixed price, fixed scope
Four weeks, one process in your real systems, a result we measure together.
- OperateMonthly fee
Hosting, monitoring, fixes and improvements. You keep the code either way.
What moves the price
- How many systems it has to connect
- How clean and reachable your data is
- How many cases need a person to decide
- Where it has to run: EU cloud or your own servers
The blueprint shows what the manual work costs you a year, so you can weigh any quote against it before you spend anything.
Questions owners ask
Before you request a call.
What does it cost?
The blueprint is free. The sprint (1–2 weeks) and the 4-week pilot each have a fixed price, quoted in writing before you commit. After launch, a monthly fee covers hosting, monitoring and fixes. The price depends on how many systems it connects, how clean your data is and how many cases need a person, not on hours logged.
Is our data safe under GDPR, and where is it hosted?
We are an EU company based in Poland. We build on EU-hosted infrastructure by default and keep personal data in the EU wherever we can. When an AI model is part of the flow, we choose an EU-region or self-hosted option. In the Sprint we write down which data moves where, before anything is built.
Do we own the code?
Yes. The code, the workflows and the documentation are yours and live in your own accounts. If you stop working with us, the automation keeps running and another team can take it over.
Which systems can you connect?
Usually the ones you already have: ERP, CRM, accounting, helpdesk, email, Slack or Teams, shared drives and spreadsheets. If a system has an API, a reliable export or a database we may read, we can normally connect it. We confirm each connection in the Sprint, before you commit to the pilot.
How long until something runs?
The Opportunity Sprint takes 1 to 2 weeks at a fixed price. The pilot takes 4 weeks and ends with one process running in your real systems and a result we measured together. The first automated process is usually live 5 to 6 weeks after we start.
What happens when something breaks or looks wrong?
Anything involving money, such as payments, refunds or price changes, waits for a one-click approval by a person. Every run logs what it did and checks the result in the target system. If a step fails, a named person gets an alert with the details, so work never stops silently. Before an alert goes out, the automation checks the data again, because sources can lag. In the Operate phase we watch it, fix it and adapt it when your systems change.
Free · in your inbox within a few hours
Tell us which process eats your week. Get a free automation blueprint.
- Process breakdown
- Automation options
- 4-week pilot plan
Prefer to talk? Request a 30-min call.
You talk to the senior engineer who would build it, not a salesperson. Bring one process; we tell you plainly whether it's worth automating.
Request a 30-min call30 minutes, free. We reply within a few hours with times that suit you.